8th September 2013, Sunday | Dechenling Garden Restaurant, Thamel
The meeting, chaired by President Mr.Megh Ale, started at exactly 2:00 PM at the Dechenling Garden Restaurant with a formal conversation. Nima Lama, General Secretary welcomed everyone, highlighting the purpose and agendas of the meeting. The following were picked up as the agenda for the meeting and soon after, a welcome drink of fresh lemon juice was served.
Participants in the meeting
1. Mr. Megh Ale Founder/President and Director- NAMASTE NEPAL
2. Mr. Nima Lama General Secretary- NAMASTE NEPAL Board
3. Mr. Raj Gyawali Member, NAMASTE NEPAL Board
4. Mr. Mohan Lal Shrestha Member, NAMASTE NEPAL Board
5. Mr. Durga Das Shrestha Member, NAMASTE NEPAL
6. Mr. Nima Tshering Lama NAMASTE NEPAL, Project Coordinator
Agenda and decision points:
1. Annual progress report presentation: The coordinator presented the annual progress report and activities of Namaste Nepal. He also explained the current situation of the ongoing program in the respective area.
Conclusion: After a long discussion, we have come to generate different ideas, views, and possibilities to move forward on the efficiency of our work. This part also included the following points.
-> To empower the student committee and identify their key roles and responsibility and possibility approach should come through them for further development. Similarly, school management and teaching staff should empower the effective implementation of the project.
-> By suggesting them to form student alumni and make them involved in every activity of the school is the best way to follow up with the student who left school after completion of grade ten. Even a program should be prepared for them to make a tour to the reputed school for observation and let them implement it in the village.
2. Financial report: The financial report had prepared to present at AGM so, each copy was handed over to each of the participants. Treasurer clearly read out all the financial reports of the fiscal year 2069/70's expenses and explained the procedure of the financial management system to the participants. Though we work on the English calendar, there is a provision to prepare the report according to the Nepali fiscal year which starts from the 16th of July to the 15th of July next year.
Conclusion: Board has approved the financial report and its arrangement. However, everyone has assured financial transparency within the organization. Adding to this point, the board has also decided to recruit an experienced accountant in the near future for a regular update to supporters and board members about the investment of the organization.
3. Newsletter: For those who have been not using the internet, but working very closely with the organization- a newsletter is the best way to pass all the reports. Also, we will be preparing a newsletter to circulate around board members and provide a printed copy to each of the schools.
Conclusion: Board Members must be constantly updated, through emails and newsletters about the progress of the works and activities.
4. Eye Camp: Though every two years is scheduled for the eye camp program, we are searching locations and favorable times for the eye camp program. After a month there will be a national festival that starts and remain for a long period, which may not be effective to organize eye camp during the festival, so still we are behind the date.
Conclusion: After a long discussion board has decided to organize an eye camp during winter. The final decision for the specific date and location will finalize at the next meeting whereas the eye camp area will be selected on a need basis.
5. New board members: Some of the board members have resigned from the board directory. The 7th AGM appreciate their contribution from the establishment of the organization till date. The Board confers and makes a plan to replace vacant positions with some of the enthusiastic board members from the representative projected site/our partner village in the board.
Conclusion: For the first step, Board members Mohan Shrestha and Durga Shrestha will be finding out new candidates who could suitably be on our board- professionals who can assist us with our work, and people related to the field. In the same way, the coordinator will share information in Dansing and appeal to send a representative on board of Namaste Nepal.
6. Reshuffle board members: Decisions were also made on Board reshuffling and adding new members to the Board. The working duration of the executive on the board is 2 years as it has clearly been mentioned on the constitution of the organization during registration under the District Administration office.
i. Mr. Megh Ale - President
ii. Mr. Mohan Lal Shrestha - Vice President
iii. Mr. Raj Gyawali - General Secretary
iv. Mr. Nima Lama - Treasurer
v. Mr. Durga Das Shrestha - Member
vi. …………………………. - Member (a representative from the village)
vii. ……………….. - Member (a representative from the village)
The meeting concluded with the board of thanks to supporters, well-wishers, all board members, and associates for their contribution.
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